The problem that commonly occurs in the process of stock and receipt of drugs from pharmaceutical distributor is the incompatibility of recording with the real amount of the drug.
The pharmaceutical distributor problem will be very disturbing and cause serious problems for business development. This organizing activity is one of the absolute requirements that must be considered in various business models. Especially for food and pharmaceuticals.
Considering that the stock contains information on the expiration date in addition to the number of stocks. The development of a neat and systematic distribution system can be one step in solving these problems. There are two important components that play a major role in solving this problem, first humans and second systems.
Also Read: Cooperating with Wholesale Drug Supplier Mandira
5 Important Tips for Drug Inventory Process from Pharmaceutical Distributor
Errors are very common, especially if there are various adjustments in the system. However, every error can be corrected or minimized its potential. This is how to understand and learn how a system can work well.
1. Ensuring the SOP for Reception is Understood by Employees
Employees work in accordance with the directions or standard operating procedures that have been previously established. But not necessarily every employee can run it optimally, sometimes there are some important things but missed to be done. In addition, sometimes in important processes like this the leader directly intervenes, indeed the goal is to minimize errors during the process of receiving the medicine.
But when the leader is not in place, there is a great potential for trouble. Ensuring and equipping employees to be able to read and recognize various processes when receiving shipments from distributors is an important step to take.
2. Setting up the Ideal Warehouse
The next problem lies in the storage warehouse, sometimes the problem with counting errors is not only at the time of receipt, but also when the goods have arrived at the warehouse. Inadequate layout and area lead to potential miscalculations. The ideal warehouse has enough space to move and allows goods to enter and leave easily. It also allows storage and sorting at the same time. This will make the calculations easier.
3. Recording When there is Information on Goods Entering or Leaving
Through neat records, managers can easily track the flow of goods or drugs. Recording can be done manually or using a machine automatically. The use of a realtime system will also make it easier to know how the current condition of the goods is. Now available various technologies to assist and support the recording, just learn and use it.
4. Evaluation of Warehousing System
Continuous errors require system evaluation, the focus is to identify the problem first and then find a solution based on the problem. There can be two sources, human resources or the system itself, so it must be solved immediately. The process must be carefully understood, starting from when the pharmaceutical distributor sends the goods, ensuring the verification process is correct, ensuring that it is stored in an orderly manner, to how the goods are delivered.
5. Preparing Competent Human Resources
Human resources are the most important element in this inventory system, it is undeniable that robots can work much more efficiently, but still require the role of humans in the process. Therefore, investing in the preparation of HR competencies can be profitable.
The preparation includes providing training related to all work procedures when an inventory is carried out, recording and administering goods, and building sensitivity to the importance of each work procedure that has been prepared previously. The process of inventory or receipt of drugs is an important series in a business in the pharmaceutical field. Pharmaceutical distributor are only tasked with making sure the goods are safe to your location, now you are the one who manages the medicine.
Also Read: Mandira’s History as a Pharmaceutical Distributor in Indonesia
Read more about health tips and medicine here. You can find a list of medications that we distribute based on our partner medicine production companies on our principal’s page. If you are a medicine manufacturer or retailer who needs cooperation and more information about Mandira as a pharmaceutical distributor, please contact us here.